SAWC Spring Exhibitor Information

IMPORTANT LINKS & INFORMATION:

SAWC Spring Floor Plan

SAWC Spring Exhibitor Agreement

Exhibitor Service Kit

Exhibitor Badges & Description 

Lead Retrieval 

Electricity

Hotel & Travel Information

Shipping Information

Meeting Space Request Form


SAWC Spring Posters & Abstracts Guidelines

Contact for Questionsabstractsubmissions@naccme.com

The abstract submission site for the 32nd annual SAWC Spring/WHS 2019 meeting in San Antonio, TX will open on Monday, November 5, 2018 and will close at 11:59 p.m. EST on Monday, December 17, 2018.

Link to Submissions Page: https://www.abstractscorecard.com/cfp/submit/login.asp?EventKey=EZWOYKND

EXHIBIT SPACE FEES: Standard booths are 10' x10'. Fee is $4,075 per 10' x 10'.

BOOTH FEES INCLUDE:

  • Standard booth identification sign showing exhibitor name and booth number
  • Draped 8'-high back wall and 36"-high side rails
  • Daily cleaning of aisles in exhibit area
  • Exhibit description in the exhibition guide
  • Complimentary exhibit badges (quantity based on the size of the booth space)
  • Carpeted aisles
  • Exhibitors can attend regular sessions with their Exhibitor Badges. You will NOT receive credits for these sessions and will NOT be able to attend the PRE or POST-conference sessions with your badges. You also cannot attend any industry supported symposia sessions.

VALUE-ADDED EXHIBITOR BENEFITS INCLUDE:

  • Recognition through a comprehensive and innovative promotional campaign of emails, direct mail, and advertising (over 1,000,000 impressions!)
  • Pre-show coverage in WOUNDS, Ostomy Wound Management, Podiatry Today, and Annals of Long-Term Care journals
  • Hyperlink on the official Web site
  • Press opportunities on the official show Web site

POLICY FOR ASSIGNMENT OF SPACE:

All applications for space must be filed on a contract form. Please keep a copy for your records. It is not always possible to assign one of your preferred choices. However, we will try to assign in your requested area. The primary consideration in the assignment of space to exhibitors shall be in the best interest of SAWC/WHS. The SAWC/WHS may, at its discretion, acceptor reject any application for space and reserves the right to relocate or reassign exhibit booths at any time. Many booth spaces have already been assigned using a point system in combination with the “on-site booth assignment process” for those who exhibited at SAWC/WHS Spring 2016. Applications received after the on-site booth assignment process is completed shall be assigned on a first-come, first-served basis. Space assignments are contingent upon a timely receipt of application; the size of exhibit requested; physical layout and characteristics of the exhibit hall; compatibility of exhibitors; and other factors as determined by SAWC/WHS, such as overall support of the meeting.

INSTALLATION/DISMANTLING: 

The official exhibit contractor, Freeman, will provide an exhibitor services kit containing literature and rates for all labor, services, electrical connections, furniture, and miscellaneous equipment to exhibitors after assignment of space has been confirmed. Please check your exhibitor kit for order deadline dates. Freeman also will provide instructions within the kit so forms may be processed online.

2019 EXHIBITOR HOURS & REGISTRATION:

DATE EVENT NAME START END  
Tuesday,
May 7th 
Exhibitor Move-In  8:00am  6:00pm   
Wednesday,
May 8th 
Exhibitor Move-In  8:00am  2:00pm   
Wednesday,
May 8th
Exhibits (Grand Opening/Cocktail Reception) 5:30pm  8:00pm or 8:30pm (TBD  
Thursday,
May 9th 
Exhibits (Lunch)  11:45am  2:15pm   
Friday,
May 10th
Exhibits (Lunch)  11:45am  2:15pm   
Friday,
May 10th
Exhibitor Move-Out  2:30pm  11:00pm   
Saturday,
May 11th
Exhibitor Move-Out  8:00am  11:00pm   

 

TERMS OF PAYMENT/CANCELLATIONS:

Please refer to the back of the Exhibitor Agreement for complete rules and regulations.