SAWC Fall Exhibitor Information

 

IMPORTANT LINKS & INFORMATION:

SAWC Fall Floor Plan

SAWC Fall Exhibitor Agreement

Exhibitor Service Kit

Exhibitor Badges & Description- Email Tara Fields at tfields@hmpcommunications.com for link 

Lead Retrieval Order Form

Electric Order Form

Hotel & Travel Information

Shipping Information

Meeting Space Request Form

 

SAWC Fall Posters & Abstracts Guidelines

The abstract submission site for the 2019 SAWC Fall meeting at Caesars Palace in Las Vegas, Nevada will open on Monday, May 13th, 2019 and will close at 11:59 p.m. EST on Monday, June 17, 2019.

Please note, SAWC Fall no longer accepts repeat abstracts from the SAWC Spring meeting. All abstracts need to be re-submitted in order to be considered for presentation at SAWC Fall.

Contact for Questionsabstractsubmissions@naccme.com


EXHIBIT SPACE FEES:

Standard booths are 10'x10'. The fee is $3,750 per 10'x10' booth unless noted on the floor plan.

BOOTH FEES INCLUDE:

  • Standard booth identification sign showing exhibitor name and booth number
  • Draped 8' high back wall and 36" high side rails
  • Daily cleaning of aisles in Exhibit Area
  • Exhibit description in the Exhibition Guide 
  • Complimentary exhibit badges (quantity is based on the size of the booth space)
  • Exhibitors can attend regular sessions with their Exhibitor Badges. You will NOT receive credits for these sessions and will NOT be able to attend the PRE or POST-conference sessions with your badges. You also cannot attend any industry supported symposia sessions. 

VALUE-ADDED EXHIBITOR BENEFITS INCLUDE:

  • Recognition through a comprehensive and innovative promotional campaign of emails, direct mail, and advertising
  • Pre-show coverage in WOUNDS, Ostomy Wound Management, Podiatry Today, Todays Wound Clinic, and Annals of Long-Term Care journals
  • Hyperlink on the official Web site
  • Press opportunities on the official show Web site

POLICY FOR ASSIGNMENT OF SPACE:

All applications for space must be filed on the contract form online. Please keep a copy for your records. It is not always possible to assign one of your preferred choices. However, we’ll try to make assignment in your requested area. The primary consideration in the assignment of space to exhibitors shall be in the best interest of SAWC. The SAWC may at its discretion acceptor reject any application for space and reserves the right to relocate or reassign exhibit booths at any time.

Many booth spaces have already been assigned on a first come first serve basis.

Applications received after the On-site Booth Assignment Process is completed shall be assigned on a first-come, first-served basis. Space assignments are contingent upon a timely receipt of application; the size of exhibit requested; physical layout and characteristics of the exhibit hall; compatibility of exhibitors; and other factors as determined by SAWC, such as overall support of the meeting.

INSTALLATION/DISMANTLING:

The official exhibit contractor, Freeman, will provide an exhibitor service kit containing literature and rates for al llabor, services, electrical connections, furniture, and miscellaneous equipment to exhibitors after assignment of space has been confirmed. Please check your exhibitor kit for order deadline dates. Freeman also will provide instructions within the kit so forms may be processed online.

TERMS OF PAYMENT/CANCELLATIONS:

Prices of exhibit booths are as indicated on the Exhibitor Agreement.

 

 

 2019 EXHIBITOR HOURS & REGISTRATION:

DATE EVENT NAME START END  
Friday
10/11
Exhibitor Move-In 2:00pm

6:00pm

Exhibit Hall
Saturday
10/12
Exhibitor Registration Open 8:00am

7:00pm

SAWC Reg
Saturday
10/12
Exhibitor Move-In  8:00am 

2:00pm 

Exhibit Hall
Saturday
10/12
Exhibits (Grand Opening/Cocktail Reception) 4:45pm

6:45pm

Exhibit Hall
Sunday
10/13
Exhibitor Registration Open 9:00am

3:00pm

SAWC Reg
Sunday
10/13
Exhibits (Lunch) 12:30pm

3:00pm

Exhibit Hall
Monday
10/14
Exhibitor Registration Open 10:00am

3:00pm

SAWC Reg

Monday 10/14

Exhibits (Lunch) 12:30pm

2:00pm

Exhibit Hall
Monday
10/14
Exhibitor Move-Out 2:00pm

11:00pm

Exhibit Hall